Renewing your licence

Renewing your organic licence

To support you in maintaining your organic licence with Soil Association Certification, we have developed a simple invoice cycle and some guidance documents for you to use.

Processor licence invoice cycle

The following steps explain how a certified organic business can renew their licence by submitting a completed Certified Sales Declaration form.

1. Two months before your certificate expiry date, you'll receive a Certified Sales Declaration (CSD) form. This form must be completed by the date specified on your CSD. 
2. Complete and return your CSD by the date stated on the form
3. Annual invoice is raised based on your CSD and is sent to you with full details on how you can pay. Payment terms are 30 days from the date of the invoice.
4. Once your annual invoice has been paid, a new certificate will be issued and will be valid one year from the previous certificate expiry date
   
   

Please note, if CSD has not been returned and payment has not been made within the required timescales, then unfortunately your licence will be suspended.

Guides

The guides on this page outline the areas of your licence we will communicate with you about each year, explain when you will need to inform us of any changes or submit financial information and offer instructions on how to do this. 

• Guide to Licence Renewal

  This guide outlines the key points in relation to maintaining and renewing your licence with us. It covers invoicing, inspections, changes to the information you need to make us aware of and how to add products and enterprises to your licence.

  Download

• Guide to Completing the Certified Sales Declaration form

  This guide outlines the key points in relation to completing your Certified Sales Declaration (CSD) form annually based on your expiry date.

  Download

• Guide to fee structure for licensees selling loose/bulk organic products with no further processing

  This guide applies only for operators who sell food and drink products, excluding restaurants and catering. The guide will inform operators who sell loose/bulk (non-pre-packaged) organic products whether they are eligible for the loose/bulk fee structure, and what the fee will be depending on sales. Following a review of this guide, the Certified Sales Declaration (CSD) form can be completed accurately to reflect loose/bulk sales.

  Download

• Submit your forms on the Processor Portal

  Use the certification portal to manage your organic certification, respond to audit actions and submit forms without having to keep track of emails.

  Access the portal