Inspection Guidance

Inspection Guidance

During the inspection there are certain records, documents and processes that the inspector will need to see.

The checklists below provide an overview of what will need to be available based on the activities you are certified to undertake. There is also guidance on completing the Action Summary Form (ASF) which details any issues identified at the inspection that require attention. 

Read our standards for further information on what the inspection process entails. Or find information about Remote Inspections here. 

• Submit your forms on the Processor Portal

  Use the certification portal to manage your organic certification, respond to audit actions and submit forms without having to keep track of emails.

  Access the portal

• Preparing for your first inspection

  For applicants having their initial inspection MS Word Doc, 76KB

  Download

• Preparing for your first COSMOS manufacturer inspection

  Information required at application inspection

  Read it here

• Preparing for your first COSMOS brandholders inspection

  Information required at application inspection

  Read the information here

• Processor

  Inspection guidance for processors, importers, repacking, labelling, traders/handlers. MS Word Doc, 76KB

  Download

• COSMOS Manufacturer

  Information Required at renewal inspection

  Read it here

• COSMOS Brandholder

  Information Required at renewal inspection

  Read it here

• Brandholder

  Inspection guidance for brands subcontracting manufacturing/labelling activities to other certified companies (no processing, packing, labelling activities carried out). MS Word Doc, 75KB

  Download

• Wholesaler/Storage

  Inspection guidance for handlers, traders and storage of only pre-packaged retail & catering products (no processing, importing, packing or labelling). MS Word Doc, 77KB

  Download

• Abattoir

  Inspection guidance for slaughterhouses, processors, importers, repacking, labelling of meat/poultry products. MS Word Doc, 74KB

  Download

• Audit plan for Soil Association Certification

  Guidance on how the inspection day may be structured. MS Word Doc, 57KB

  Download

• Completing the Action Summary Form

  Guidance on completing the ASF issued during the inspection. PDF, 306KB

  Download