This information is correct at the time of publishing (4th September 2023):
In addition to the guidance on this page, you can also watch our 25 minute video guide, created to help importers and exporters of organic food, feed, seed and livestock understand new certification and port clearance requirements for a number of differing trade scenarios.
Please note the 1st July date - referenced at 5:28 - in relation to requirements for GB COI for imports from the EU/EEA countries has now been extended to 1st February 2025. Guidance regards COIs for NI - referenced at 9:20 - are subject to any STAMNI arrangements. This may change as UK government confirms new ReMoS arrangements agreed under Windsor Framework.
The EU has now agreed to recognise the UK as equivalent for organics until 31 December 2023.This is on top of the already agreed equivalence recognition for UK control bodies, and the UK recognition of the EU as equivalent.
As the UK will retain EC1235/2008 in our UK organic regulation coming into force in Jan 2021, recognition of organic products where certifiers are approved under EC1235/2008 scope (Annex IV of the EC1235/2008 organic regulation1 ) should continue.
Scope of the UK-EU Trade Deal
The scope of the trade deal limits products that may be imported from the EU and Northern Ireland (NI) into GB. Goods imported into the EU or NI from other third countries and not further processed (re-packing or re-labelling are not considered processed) in the EU or NI cannot be re-exported to GB.
However, GB COIs will not be required for imports from the EU, Norway, Iceland, Liechtenstein and Switzerland until February 2025.
Importing product into Northern Ireland
Importing from non-EU countries into NI -If you are importing product from any non-EU country into NI, unless originating from GB and covered by STAMNI (Scheme for Authorised Movements to Northern Ireland or ReMoS Green Channel from October 2023), a TRACES NT COI will be required. For all exports into EU zone including NI, both the exporter, the importer and the 1st consignee should hold a valid organic licence.
Defra have confirmed that for the time beinggoods exported from GBthat are travelling without a COI as part of theSTAMNIretailers’ easementfor Authorised Traderscan continue to move as they have been. The UK Government’s standstill period continues to apply to the re-export of EU and RoW organic products from GB to NI under STAMNI. Authorised Traders can continue to move organic goods in 2022 as they did previously in 2021, until further notice. ReMoS is anticipated to replace STAMNI from October 2023.
Additional requirements for importing from non-EU
Importing from non-EU countries into GB
Having previously applied retained Annex III and IV from EC1235/2008, at the end of October 2021 the UK published its own register of Third Countries/Territories and Third County Control Bodies/Authorities (GB1235) recognised by the UK for product imported into GB from nonEU/EEA countries.This displays the countries, certification bodies and product categories that may be imported into GB.
From 1 January 2021 different exporting rules may apply in non-EU third countries where equivalency is not agreed with the UK. Businesses are advised to contact the exporting control body in the country they are importing food from if they have any questions.
Additional requirements for importing from Ukraine, Kazakhstan, Russian Federation, Moldova, Turkey and China into GB - DEFRA have issued guidance to certification bodies for import into GB of certain products from Ukraine, Kazakhstan, Russian Federation, Moldova, Turkey and China. Read more about importing in GB from these countries.
Licensing requirements for importers and 1st consignees
If you are importing organic food, feed or drink products into the UK, you will be required to hold an organic processor licence. 1stconsignees, i.e. those who 1st physically receive the goods, where different from the importer, also require a licence.Read our standardsfor full details of import licensing requirements.
If you are a GB based operator and are responsible for trade of goods going directly between other non-EU countries and the EU, you will need to ensure there is an EU business licensed to import organic goods into the EU.
As of the 1st of August 2021, some of the cost incurred for certification required for movements between Northern Ireland and GB can be covered by the UK government Movement Assistance Scheme (MAS). Further guidance on gov.uk can be found here.
If you currently hold a Wholesaler licenceand import from the EU,you will require a Processor licence in addition to, or instead of your Wholesaler licence. You can read more about changes for Wholesalers in ourTrade News article.
Changes to licenced enterprises for existing licensees
If you already hold a processor licence, you should contact cert@soilassociation.org to ensure that your current licence is scoped for importing from third countries and imported products are identified.
If you are importing and placing an imported product on the GB market, it will need to be listed on your Trading Schedule, either individually or as part of a product category e.g. ‘Ambient grocery products, chilled dairy products’.
If you are importer-processor who imports an ingredient for inclusion in a certified product that is already listed on your Trading Schedule, that ingredient product does not need to be listed separately on your Trading Schedule.
Description of Importing form
Whether changing your licence or extending scope, if you are not currently certified to import you'll need to have completed a Description of Importing form.
Please contact us at cert@soilassociation.org for further details of how to change or extend scope your existing licence, how to add products to your Trading Schedule or start the application process for a new licence.
Description of Importing Document post transition period
Please complete the form if you plan on importing food, feed or drink products from 1st January 2021
GB based operatorcan no longer use TRACES NT for imports. Imports of organic products into GB from the EU, Norway, Iceland, Liechtenstein and Switzerlandwill require GB Certificates of Inspection (COI) from February 2025. Imports into GB from all other countries currently require a GB paper-based COI.
For each consignment you import, a GB PDF CoI will need to be completed by the exporter, endorsed by their certifier and be available to the Port Health or Border Control Post on arrival of the consignment. COI’s don’t need to travel with the consignment, but do need to be with the PHA/BCP ready for when the consignment arrives.The GB COI and DEFRA's explanatory notes are available to download below.
COIs are not needed for good movements into from the EU into Northern Ireland, but operators must use the EU TRACESNT system for imports from all non-EU countries (and hold organic certification as importers). Provided businesses are registered Authorised Traders(STAMNI)COIs will not be required for goods exported from GB toNorthern Ireland.
GB CoI Blank Document Template
Blank GB CoI document for imports into the UK from third countries
Your exporter is aware of the new requirement for GB COIs
The GB CoI is completed and sent for approval to the Third Country Certifiers before the good leave
If you are the importer you have notified the Port Health Authority (PHA) /Border Control Post (BCP) ahead of the organic shipment arriving (at least 24hours in advance)
You can use the PDF copy of your GB COI in order to clear the goods with PHA/BCP. They will sign, approved and then release the goods
It is important to ensure you are aware of the scope of TCA between UK/EU before you import into GB from the EU or N.I. You can find out more details here.
If you are importing from a Non-EU country into GB you are required to complete a GB COI before the goods leave the third country. If you import organic products without an approved GB COI this could result in your goods being delayed or loosing organic status. There is currently a grace period for GB COIs for imports from EU, Norway, Iceland, Liechtenstein and Switzerland until the 31st Dec 2023.
DEFRA’s guidance on importing from EU/EEA/NI and from Non-EU countries into GB can be found below:
